SIDLEY CRICKET CLUB
Established 1901
Member of the 1st Central Sussex Cricket League
CONSTITUTION AND RULES
1. NAME:
The name of the Club shall be SIDLEY CRICKET CLUB.
2. ADDRESS:
The Club Address shall be the address of the current Honorary Secretary.
3. STATUS:
The Club shall be a member of the England and Wales Cricket Board (ECB), the Sussex Cricket League and the Sussex Cricket Foundation.
4. OBJECTIVES:
The objectives of the club shall be: -
a) To exist as a non-profit-seeking organisation, with any surplus funds being invested
in the development of the Club.
b) To provide a welcoming environment in which to play, promote and encourage
the game of cricket for the benefit of the community of Sidley and the surrounding
area through the provision of practice and playing facilities, coaching and fixtures
for all playing members, and the social enjoyment and recreation of all members
- in all respects, regardless of age, gender, race, ethnicity, religion or belief,
sexual orientation, ability, or disability, political or other opinion.
c) To foster the game of cricket generally in Sidley and the surrounding area.
d) To encourage, and provide safe, positive, fun opportunities for young people to take an
interest in, and play, cricket. To that end, to develop links with local primary and secondary schools in the area.
e) To ensure all members, playing and non-playing, conform to, and abide by, the
laws of the game, Code of Conduct, Spirit of Cricket and rules laid down by the
England and Wales Cricket Board, the leagues or cup competitions in which the
Club shall have entered teams, and the rules of Sidley Cricket Club governing the
use of its premises and facilities.
f) To ensure a duty of care to all members of the Club by adopting and implementing
the ECB “Safe Hands – Cricket’s Policy for Safeguarding Children” and Equity
Policy Statement and any future versions of the policies, thereby ensuring that all
children participating in cricket have a safe and positive experience. To this end,
having an appointed, fully trained Club Child Welfare/Safeguarding Officer whose
name and contact details are readily available to all children, parents, staff and
other interested parties, and ensuring that correct procedures are in place for raising
and managing child welfare, safeguarding, and child protection concerns.
g) To provide support, through education and training, so that all individuals working
within cricket at the Club are aware of, and can adhere to, good practice and code
of conduct guidelines defined by both the ECB and by the Club.
h) To encourage all members to participate in the life of the Club through playing,
social and fundraising activities and general management.
i) All members shall receive a copy/ be given an electronic version / website link of
the relevant Code of Conduct, a copy of the Club’s Child Protection Policy and a
copy of the Club’s Constitution and Rules.
5. MANAGEMENT:
The management of the Club shall be directed by the Management Committee, consisting of the Chair, Vice-Chair, Honorary Treasurer, Honorary Secretary, Child Welfare/Safeguarding Officer and other elected officials, making a maximum number of twelve as the Management Committee. All members of the Management Committee shall be elected at the Annual General Meeting (AGM). They shall remain in office for one year but can stand for re-election at the next AGM.
The Management Committee shall have the power to appoint sub-committees and determine their terms of reference, and to co-opt other members as deemed appropriate.
Five shall form a quorum which must include at least two of: the Chair, Vice-Chair, Honorary Secretary and Honorary Treasurer. The Chair shall have a casting vote.
Management Committee meetings shall be held a minimum of ten times throughout the year. Meetings will normally commence at 7.00pm.
The Chair shall be responsible for the agenda, chairing the monthly meetings and for ensuring that minutes are taken and kept for future reference.
The Vice-Chair shall deputise for the Chair whenever required.
The Honorary Secretary shall be responsible for all correspondence, the notice, agenda and minutes of Management Committee meetings, the AGM and any Special General Meetings. They shall be
responsible for taking the minutes of the aforementioned meetings and presenting them for confirmation at the next Management Committee meeting. They shall also be responsible for ensuring that the annual Club Directory and Fixtures Booklet is printed and available to players before the first match of the season.
The Honorary Treasurer shall be responsible for all financial matters, including receipt of the monies, payments, banking and production of an audited annual balance sheet/statement of accounts, annual financial report and arrangement and maintenance of the Club’s insurance. They shall also be responsible for producing an update of the financial position of the Club at each Management Committee meeting. The Chair, Honorary Treasurer and Honorary Secretary shall be authorised signatories to sign cheques / agree electronic payments on behalf of the Club, of which two signatories shall be required. The Club’s financial year shall run from November 1st to October 31st.
The Sussex Cricket League Representative shall be elected at the AGM and shall be responsible for attending league meetings and reporting back to the Management Committee on issues raised at those meetings. Notes on such meetings shall be passed to the Honorary Secretary in advance of the next Management Committee meeting. If a representative is unable to attend a league meeting, they shall inform the Chair of the Management Committee at least 48 hours before the scheduled meeting so that another member of the Club, preferably a Management Committee member, can attend that meeting.
The Management Committee will also:
a) Set standards for Club awards and determine, in liaison with team
captains, the recipients of annual awards.
b) Decide which teams the Club should run and in which League or
Cup competitions teams should be entered.
c) Appoint the Junior Manager.
d) Take all other actions necessary for the smooth and effective running
of the Club.
The Management Committee as a whole is expected to arrange a number of fund-raising events for the Club during the year, and to attract sponsorship.
6. TRUSTEES:
The elected Management Committee shall be considered as Trustees of the Club, ensuring finances and assets are properly managed.
7. CLUB COLOURS:
The colours of the Club shall be dark blue and light blue. The Club crest shall be a gold-edged, four-quarter shield, each quarter containing symbols of Sidley history since the Club’s founding in May 1901: an oak tree; a blacksmith; a windmill, and the New Inn, Sidley. Underneath, “Sidley CC” in a dark blue, gold-edged ribbon.
8. CHILD WELFARE:
The Club shall ensure a duty of care to all its members by adopting and implementing the “English Cricket Board (ECB) Safe Hands – Welfare of Young People in Cricket Policy” and any future versions of the policy.
All coaches, team captains, vice-captains and members having contact with junior members must have been successfully ECB Disclosure and Barring Service (DBS) checked.
9. MEMBERSHIP:
All members shall be subject to the rules of the Constitution, and by joining the Club, shall be deemed to accept these rules and the Club’s Code of Conduct, which is published in the Annual Club Directory and Fixtures Booklet. Breach of the code may result in disciplinary action being taken by the Management Committee.
Membership of the Club shall consist of the following categories: -
a) The President.
b) Playing Membership (18 years of age and over).
c) Junior Membership (under 18 years of age).
d) Social Membership.
e) Life Membership.
The Management Committee may propose in advance of the AGM individuals for Honorary Life Membership in recognition of major services to the Club. The President and Honorary Life Members are exempt from paying annual subscriptions to the Club.
A Register of Members of the Club shall be kept by the Honorary Secretary.
10. SUBSCRIPTIONS:
The annual subscription for the following classes of membership shall be proposed by the Management Committee, and approved by members at the AGM each year:
a) Playing Membership (18 years of age and over).
b) Junior Membership (under 18 years of age).
c) Social Membership.
A playing member’s category and subscription shall be determined by their age on the April 30th in each subscription year.
The Club subscription should be paid to the Honorary Treasurer before June 1st.
The Management Committee shall have the power to reduce the subscription for any new member joining after May 31st and for any members suffering genuine hardship.
11. PRIVILEGES OF MEMBERSHIP:
All playing and non-playing members (excluding junior members under 18 years of age) shall be entitled to full voting rights, provided that their subscriptions shall have been paid for that year.
12. CESSATION OF MEMBERSHIP:
If any member shall fail to pay their subscription before June 1st, the Honorary Treasurer shall send them a communication to their address in the Register of Members of the Club, calling for them to pay the same within 28 days. If they shall fail to pay the subscription after this reminder, the Management Committee shall be entitled to terminate their membership without further notice, thus prohibiting them from playing for the Club, or making use of the Club facilities.
13. MATCH FEES AND TRAVEL EXPENSES:
Playing members shall pay a fee for each cricket match they play to help defray travelling, teas or other expenses. Match fees will be determined annually at the AGM. If they so wish, players who take their cars to away matches and transport other team players with them are entitled to claim from the Honorary Treasurer, in writing, the amount per mile agreed by the Management Committee.
14. TEAM SELECTION:
Teams for the week’s fixtures shall be chosen by the Selection Committee, as appointed by the Management Committee, normally on a Tuesday evening. Players selected for teams shall normally be informed at least 48 hours before the match.
15. ANNUAL GENERAL MEETING:
The Annual General Meeting of the Club shall be held after the end of the cricket season, and by January 31st at the latest, and shall have the following agenda:
1) President’s Report.
2) Chair’s Report.
3) Honorary Secretary’s Report.
4) Honorary Treasurer’s Statement of Accounts, including the Audited
Balance Sheet(s).
5) Child Welfare/Safeguarding Officer’s Report.
6) Ground Maintenance Report.
7) Team Captains’ Reports.
8) Junior Manager’s Report.
9) To determine the level of annual subscription and match fees for the
following year.
10) Notified amendments to the constitution.
11) To elect the following:
a) The President.
b) Chair.
c) Vice-Chair.
d) Honorary Secretary.
e) Honorary Treasurer.
f) Child Welfare/Safeguarding Officer.
g) Sussex Cricket League Representative.
h) Management Committee Members.
i) Captains and Vice-Captains.
j) Honorary Auditor.
12) To transact any other business communicated at least fourteen days
prior to the meeting.
Twelve members shall form a quorum which shall include at least two of: the Chair, Vice-Chair, Honorary Secretary and Honorary Treasurer. The Chair shall have a casting vote.
At the AGM the Chair shall ask for nominations of candidates for election (as above) and a seconder for each nomination. In the case of two or more members being proposed for the same post, the Chair shall ask the members being proposed to leave the room while a determining vote by show of hands is held. The members in question shall be informed of the outcome of the voting on their return. A member who is not able to attend the meeting shall be entitled to ask another member who is attending to propose their name for any particular post.
As at all meetings, decisions shall be made by a simple majority.
16. NOTICE OF ANNUAL GENERAL MEETING:
The Management Committee Chair shall give members a minimum of 14 days’ written notice of the AGM. An audited Statement of Accounts shall be available for members at the AGM.
17. RECORD OF ATTENDANCES:
A record of those attending the AGM, Management Committee meetings and Special General Meetings shall be kept by the Honorary Secretary.
18. THE CONSTITUTION AND RULES:
Any member wishing to move an amendment to the Constitution and Rules shall give due notice to the Honorary Secretary at least 14 days before the AGM, and the Honorary Secretary shall include such notice in the communication convening the meeting. Any alteration to the constitution which is passed at the AGM shall become immediately binding.
19. SPECIAL (EXTRAORDINARY) GENERAL MEETINGS:
A Special General Meeting shall be held if at any time a request be submitted to the Honorary Secretary signed by not less than 8 members, the request to state the reason for such a meeting. Only such matters as are specified in the request shall be allowed to be discussed at the meeting. The Honorary Secretary shall communicate to the membership the aforesaid request for a Special General Meeting within 7 days of its receipt and shall give at least 14 days’ written notice of the date determined for the meeting. Twelve members shall form a quorum and the Chair shall have a casting vote.
The Management Committee shall have the authority to convene a Special General Meeting when they feel that important issues need to be discussed by the full membership – for example, reviewing and updating the Constitution and Rules.
20. FORFEITURE OF SEAT ON MANAGEMENT COMMITTEE:
Any member of the Management Committee (the Chair excepted) being absent from three consecutive meetings without reasonable excuse may lose their seat and the Management Committee shall, at their next meeting, have the authority to fill the vacancy. The same authority applies in the case of a Management Committee member having to resign due to ill health, moving out of the area, work commitments, etc.
21. DISCRETIONARY POWERS:
The Management Committee shall have the power to deal, as it sees fit, with any matter that arises in connection with the Club, and which is not provided for in the Constitution and Rules.
22. DISCIPLINE AND APPEALS:
All complaints regarding the behaviour of members should be communicated to the Chair of the Management Committee.
The Management Committee shall hear complaints within 7 days. The Management Committee shall have the power to take appropriate disciplinary action, including suspending players from being selected for matches, and the termination of membership.
The Chair shall communicate the outcome of the disciplinary hearing to the person who lodged the complaint, and the member against whom the complaint was made, within 7 days following the hearing.
Following disciplinary action being taken, there shall be a right of appeal. The member against whom disciplinary action has been taken by the Management Committee, shall be entitled to request an appeal by communication to the Honorary Secretary of the Management Committee and shall be entitled to call witnesses to accompany them to that appeal. The Management Committee shall then appoint an Appeal Board (three senior members) that shall not include any members of the original decision-making committee. The decision of that Appeal Board shall be binding and final.
23. RULES BINDING ON MEMBERS:
The rules of the Constitution shall be binding upon each member, and a copy shall be published in the Annual Club Directory and Fixtures Booklet.
24. DISSOLUTION:
If a request, signed by not less than eight members, be submitted to the Honorary Secretary calling for the dissolution of the Club, the Chair of the Management Committee shall immediately convene a Special General Meeting of the Club to be held not more than one month thereafter to discuss and vote on the request.
If at that Special General Meeting, the resolution be carried by at least two-thirds of the full voting membership present, the Management Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
After discharging all debts and liabilities of the Club, the remaining assets shall not be paid to, or distributed amongst, the full members of the Club but shall be given or transferred to the Sussex Cricket League or any other voluntary cricket organisation in the area having objectives similar to those of the Club.
25. DECLARATION:
Sidley Cricket Club hereby adopts and accepts this Constitution and Rules as a current operating guide regulating the actions of members.
SIGNED:
Chair ................................................................
Date .......................................................(AGM)
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